St. John the Beloved Parish
School Tuition/Fee Policy

St. John the Beloved Parish believes that tuition payments are an investment in your child’s education and religious formation. Therefore, Finance Council, Principal and Parish Administrator or Business Manager make a recommendation to the Pastor for the amount of tuition, method of payments and general overall policies regarding this area. The operation of the school is primarily tuition driven, therefore parental or guardian commitment to their tuition and fees are crucial to the school’s operation and vitality. It is also the responsibility of the Principal, Finance Council and Pastor to ensure that enrollment is available and affordable as possible to all families.

TUITION RATES
The tuition rates are set each year as outlined above and published by the School Principal.

FEES
New Student Application Fee – A nonrefundable application fee of $200 per new student is due and payable when forms are submitted to the school office.

Re-Registration Fee – A nonrefundable re-registration fee per family is due and payable when re-registration forms for the next school year are submitted to the school office. The fees are as follows when registrations are received:
$150 for November
$175 for December
$200 for January
$225 for February

New Student Acceptance fee – A $200 nonrefundable fee to hold placement for the next school year is due and payable upon acceptance of a new student. This fee is a per family basis.

TUITION
St. John the Beloved uses Smart Tuition for its tuition processing and collection. All parents MUST register and maintain an account in Smart Tuition. There are NO exceptions. All tuition payments can only be made by two methods.

Pay in full – Full payment for the school is to be made by July 31 of the new school year.

Monthly – Monthly payments will be made over twelve months beginning in July of the new school year via an ACH transaction. Families may choose either the 5th or 20th of the month to have their bank account debited.

Any fee related to a tuition payment made by a parent/guardian to their Smart Tuition account
such as NFS, stop payment or late fee will be applied to the parent/guardian Smart Tuition
account by Smart Tuition.

Upon the acceptance of a family at the School a tuition agreement will be sent to the family
outlining the amount of tuition, any financial aid if applicable, ACH debit information and any
others related to the child’s schooling. This agreement must be signed and returned in order to
finalize and reserve the child position in the grade.

There will be no other tuition payment plans other than what is outlined above. However,
should a severe financial hardship arise please contact the Tuition Administrator in the main
Parish office. Your situation will be reviewed by the Finance Council, Business office, Principal
and the Pastor and you will be contacted with a decision regarding your tuition payments.

WITHDRAWS
If you choose to withdraw your child/ren from St. John the Beloved School, please contact
the school office for an exit interview.

REFUNDS
St. John the Beloved contracts with faculty, staff and vendors for the entire year. In order for
the School to meet these obligations, the parent/guardian assumes the obligation for all tuition
payments. Therefore, no refunds will be given after July 1st.

DELINQUENT BALANCES
By January 2 of the current school year, 50% of the annual tuition balance must be paid in full in
order to register for the following school year.

By June 30 of the current school year, the remaining balance must be paid in full in order for a
re-registered student to enter the following school year.

Any time before 8th grade graduation, all delinquent balances need to be brought to a current
status in order for participation in graduation ceremonies and other events.

FINANCIAL AID
All financial aid requests need to be made through the online FACTS process. FACTS is a third
party vendor used by The Diocese of Wilmington to conduct their financial needs assessment.
The Diocesan Share In The Spirit Education Fund allows families to apply for financial aid/tuition
assistance in January of each year for the next school year. The school will notify families when
the Diocese opens the application process and will provide the website link. The application is
made though FACTS, NOT through the Parish. The Parish has a financial aid policy and uses the
FACTS application for determination. Please see the Parish Financial Aid policy on the school
website.

REV. 3/21/19